pmstudio-comms

Stakeholder Comms — Templated Communications Generator

Purpose

Generates stakeholder communications pre-filled with project context. Not generic templates — these pull real stakeholder names, real dates, real scope from project artifacts.

Process

Step 1: Identify Template

From user request or by asking:

Command	Template	When to Use
/stakeholder-comms go-live	Go-Live Announcement	Product/feature launching
/stakeholder-comms status	Status Update	Periodic reporting (weekly/biweekly)
/stakeholder-comms onboard {name}	Onboarding Brief	New team member joining
/stakeholder-comms change	Change Notification	Planned change to live product
/stakeholder-comms incident	Incident Summary	Post-incident communication
/stakeholder-comms steerco	SteerCo Update	Leadership/governance meeting prep

If no subcommand, ask: "What type of communication do you need?"

Step 2: Read Context

All templates read:

• CLAUDE.local.md — project overview, key decisions, stakeholders, recent changes
• .sync-watch.json — project name

Template-specific reads:

Template	Additional Sources
Go-Live	PRD (scope, success metrics), Meeting-Notes (launch decisions)
Status	PRD (milestones, timeline), Meeting-Notes (recent), Change-Log (recent entries)
Onboard	Stakeholder Directory, PRD (overview), Presentations (links to share)
Change	PRD (affected components), DR-Plan (rollback procedures if exists)
Incident	IRP (severity definitions if exists), Meeting-Notes (incident details)
SteerCo	PRD (timeline, risks), Change-Log (period changes), all recent Meeting-Notes

Step 3: Ask Clarifying Questions

Only ask what can't be inferred from context:

• Audience: Who receives this? (all stakeholders / specific group / leadership)
• Tone: Formal (board) / professional (cross-team) / casual (own team)
• Period: For status updates — what date range?
• Specific content: For incident — what happened? For change — what's changing?

Step 4: Generate Communication

Output location: Comms/{Type}-{Date}-{Audience}.md

If Comms/ directory doesn't exist, create it.

Templates

See references/templates.md for the full template content for each type. Summary:

Go-Live Announcement

• Subject line, TL;DR (2 sentences), What's Live (scope), Who It Affects, What To Do (action items per audience group), Known Limitations, Support Contacts, Timeline (what's next)

Status Update

• Period, RAG Status (Red/Amber/Green with explanation), Key Accomplishments (bulleted), Decisions Made, Risks & Blockers (with owners), Upcoming Milestones (next 2 weeks), Action Items (table: item/owner/due), Help Needed

Onboarding Brief

• Welcome, Product Overview (2-paragraph summary), Your Role, Key Contacts (table: name/role/email/when-to-contact), Access Setup Checklist, Key Documents (links), First-Week Actions, Glossary (10 most-used terms)

Change Notification

• What's Changing, When, Why, Who's Affected, What You Need To Do, Rollback Plan, Support Contacts

Incident Summary

• Severity, Timeline (bullet list: detected/responded/resolved), Impact, Root Cause, Resolution, Prevention (what we're doing so this doesn't happen again), Action Items

SteerCo Update

• Executive Summary (3 bullets max), RAG Status with trend arrow, Decisions Needed (numbered, with context and recommendation), Budget & Timeline (table), Key Risks (top 3 with mitigation status), Accomplishments Since Last SteerCo, Next Period Focus

Step 5: Present and Refine

Show the generated communication. Ask:

• "Ready to save, or would you like to adjust anything?"
• For emails: "Want me to include a subject line suggestion?"

Critical Rules

1. Use real data. Pull actual names, dates, and scope from project files. Never use placeholders like "[Name]" if the information exists in context.
2. Appropriate detail level. SteerCo updates are concise (1 page). Onboarding briefs are comprehensive. Match the template.
3. Action-oriented. Every communication should make clear what the reader should DO. No information-only dumps.
4. Tone matching. Leadership comms use formal language. Team comms can be direct. Incident comms are factual and calm.
5. Don't fabricate. If you don't have incident details, ask. Don't guess root causes or timelines.