meeting-request-parsing

Meeting Request Parsing

Overview

This skill parses meeting request emails stored in JSON format, extracting:

• Recipient email address
• Message ID (for reply tracking)
• Meeting duration in hours
• Specific date/time constraints mentioned in the message body
• Any other scheduling preferences

Reading and Parsing test_input.json

Step 1: Read the JSON File

Use the Read tool to load the meeting requests:

Read /root/test_input.json

Step 2: Parse JSON Structure

The file should contain an array of email objects. Each email typically has:

{
  "messageID": "string",
  "from": "recipient_email@domain.com",
  "subject": "Meeting Request",
  "body": "Meeting body text with duration and constraints"
}

Step 3: Extract Key Information

For each email, extract:

1. Message ID: Unique identifier for this request (used in reply filename)
2. Recipient Email: The sender's email (from the from field)
3. Meeting Duration: Parse the body for duration mentions:
   • Look for patterns: "30 minutes", "1 hour", "2 hours", "45 minutes"
   • Convert to decimal hours (e.g., 30 min = 0.5 hours)
4. Date/Time Constraints: Check body for:
   • Specific date requests: "Tuesday", "March 25", "next week"
   • Time preferences: "morning", "afternoon", "9am", "after 2pm"
   • Unavailability: "not before", "not after", "cannot on"
5. Special Notes: Any other preferences mentioned

Step 4: Normalize Duration

Convert meeting duration to consistent format:

"30 minutes" → 0.5 hours
"1 hour" → 1.0 hours
"1.5 hours" or "1 hour 30 minutes" → 1.5 hours
"2 hours" → 2.0 hours

If duration is not explicitly stated, use a default (typically 1 hour).

Step 5: Record Parsed Requests

Create a structured list:

{
  "requests": [
    {
      "messageID": "msg123",
      "recipient": "user@example.com",
      "duration_hours": 1.0,
      "date_constraints": "any day",
      "time_constraints": "none",
      "parsed_from_body": "relevant excerpt from email body"
    }
  ]
}

Constraint Interpretation

• No constraints mentioned: Assume any available time works
• Date mentioned: Prioritize that specific date
• Time range mentioned: Schedule within that time range
• "Morning": Typically 8 AM - 12 PM
• "Afternoon": Typically 12 PM - 5 PM
• Specific hour: Use exact hour mentioned

Output Format

Return parsed requests as a structured list suitable for the meeting slot finder algorithm.