whatsapp-pipeline

WhatsApp Pipeline Operations

Architecture

Typeform (N4LbJCHT) → GHL (CRM) → WhatsApp (wacli) → Client
                                ↕
                         Kratos (oversight)

• wacli: WhatsApp CLI linked to Ibrahim's number (+44 7822 014367)
• GHL: GoHighLevel CRM with pipeline stages (Survey Submitted, 24 Hours Before, No Answer/Unresponsive, etc.)
• Typeform: Giveaway form ID N4LbJCHT, account ramzy@cali-creed.com
• Webhook: creed-coaching-giveaway.vercel.app/api/lead

Daily Operations

1. Pipeline Overview

Run the overview script:

python3 /root/pipeline_overview.py

This checks wacli status, Typeform captures, and GHL pipeline.

2. WhatsApp Sync

wacli sync

Check status: wacli doctor If locked: kill the stale sync PID first, then re-sync.

3. Lead Triage (from wacli)

wacli chats list --limit 30

Filter to unread, recent chats. Read messages with:

wacli messages list --chat <jid> --limit 8 --json

4. GHL Pipeline Check

Leads are cached in /root/full_data.json. Filter by pipelineStageId and createdAt to find leads needing action.

Follow-up Cadence

Stage	Action	Timing
New Typeform entry	WhatsApp welcome message	Within 1 hour
No reply after 24h	Follow-up DM	24h after welcome
Triage call booked	Call prep (transcript analysis)	1h before call
Triage call done	Value follow-up + book sales call	Same day
Cold (>14d no reply)	Re-engagement sequence	3-email + 1 DM

Auto-Refresh Systems

Google Auth

Cron: Google Token Auto-Refresh (every 1h) Script: ~/.hermes/scripts/refresh_google_token.py

WhatsApp Sync

Manual: wacli sync (run when needed, not continuous)

Daily Cron Jobs

Job	Schedule	Delivery
Creed Stack Report	07:00 Dubai	Telegram
Lead Summary	09:00 Dubai	Telegram
Pipeline Overview	09:00 Dubai	Telegram
Brainstorm Check-in	14:00 Dubai	Telegram
Typeform Poller	Hourly	Local

Pitfalls

• wacli locks during sync — always check wacli doctor before write operations
• GHL API uses header Version: 2021-07-28
• Typeform webhook may miss entries if form is embedded via iframe — verify with direct Typeform API
• Google auth tokens expire after 1h — the cron job handles this, but verify with gws drive files list if auth fails
• Ibrahim's country disqualification rule: Asia/Africa/South America entrants are disqualified from winning but still captured